Privacy Policy

Introduction

Kennedy Health & Safety Group respects your rights to privacy and we are committed to protecting your personal information.  The purpose of this privacy notice is to explain how we collect and use personal information.

Data Controller

Kennedy Health & Safety Group Limited (referred to as KSG, us, our or this policy) primarily refers to the business of Kennedy Health & Safety Group Limited who is the data controller of all personal information that is collected and used about our customers for the purposes of Irish and European Union data protection law.

Kennedy Health & Safety Group Limited is registered in Dublin, Ireland with registration number 543557 and registered offices at 13 Adelaide Road, St Peters, Dublin 2 D02 P950, Ireland.

How to get in touch

A Data Protection Officer (DPO) has been appointed to co-ordinate the collection, use and retention of personal data at KSG to ensure compliance with the Data Protection Acts, this Policy and related procedures

If you have any questions about this policy or a data subject access request please contact the DPO at mail@kennedysafety.ie

The information we process

To provide you with our services, we collect and process various categories of personal information throughout your relationship with us.  These include

Customer information such as your name, address, contact details. We do not store your financial details and use a secure payment system such as PayPal for all online transactions.

How we obtain your personal information

KSG obtains personal information when you explicitly provide it to us, or information that we gather from your use of our website, your use of our services and the technology you use to access our services (for example your booking location, Internet Protocol (IP) address, or telephone number). In circumstances where you are unable to provide personal information which we require for statutory or contractual reasons, we may be unable to process your transaction.

In certain circumstances you may provide us with personal information relating to other people. Please ensure that you provide a copy of this Notice to any third party whose personal data you provide to us or have provided to us previously.

How we use your personal information

We use your personal information for the following purposes and on the following legal grounds.

Purpose for processing	Legal basis
IP location	This use is necessary to ensure we are complying with relevant taxation rules
	particularly around VAT and also to ensure that we provide the correct currency of your home country where necessary.
To personalise and improve our services and related products and ask for feedback	On the basis of our legitimate interest in operating our business.

Please note that you have a right to object to processing of your personal information where that processing is carried on for our legitimate interests.

How long we keep your personal information

KSG will not retain your data for longer than is necessary to fulfil the purpose for which it was originally collected.  We will also consider the nature and sensitivity of the data, the volume or size of the data collected as well as our legal obligations, in determining the appropriate retention period for the relevant data set.  We anonymise and or delete data that is no longer required. 

More information on our data retention policies is available on request by contacting our data protection officer at mail@kennedysafety.ie

 

Security

Your privacy and the security of your data is of critical importance at KSG

When you access our website you do so through secure servers. The use of Secure Socket Layer (SSL) technology means that all personal information, such as your credit/debit card and address details, will be encrypted as it travels from your computer to the KSG booking system. SSL is an industry-standard method that is used to transmit personal information securely over the Internet. Our use of SSL and digital certificates ensures you are actually sending data to KSG rather than a third party, so you can be confident of safely and confidentially completing your reservation.

To maintain the accuracy of your data, as well as preventing unauthorized access and correct use of all data, KSG uses the appropriate physical, electronic, and governance measures to secure the data we collect online.

Please ensure that you keep your KSG account details confidential and set a password that is difficult for others to guess.

Sharing information with third parties

At present, we disclose your personal information to some or all of the following:

a)  Where required by law, to law enforcement agencies, judicial bodies, government entities or regulatory bodies.

Your rights

Right of Access	You can request a copy of the personal data we hold about you.
Right to Rectification	If you have reason to believe any of the information we collect on you may be inaccurate, and you cannot correct such inaccuracy yourself through your registered account with us, please contact us
Right to Erasure (Right to be Forgotten)	You have the right to request that your personal data be deleted in certain circumstances including: The personal data is no longer needed for the purpose for which they were collected; You withdraw your consent (where the processing was based on consent); You object to the processing and there are no overriding legitimate grounds justifying us processing the personal data; The personal data has been unlawfully processed; or To comply with a legal obligation. However, this right does not apply where, for example, the processing is necessary: To comply with a legal obligation; or For the establishment, exercise or defence of legal claims.
Right to Restriction of Processing	You can ask that we restrict your personal data (i.e., keep but not use) where: The accuracy of the personal data is contested; The processing is unlawful but you do not want it erased; We no longer need the personal data but you require it for the establishment, exercise or defence of legal claims; or You have objected to the processing and verification as to our overriding legitimate grounds is pending. We can continue to use your personal data: Where we have your consent to do so; For the establishment, exercise or defence of legal claims; To protect the rights of another; or For reasons of important public interest.
Right to Data Portability	Where you have provided personal data to us, you have a right to receive such personal data back in a structured, commonly-used and machine-readable format, and to have those data transmitted to a third-party data controller without hindrance but in each case only where: The processing is carried out by automated means; and The processing is based on your consent or on the performance of a contract with you.
Right to Object	You have a right to object to the processing of your personal data in those cases where we are processing your personal data in reliance on our legitimate interests. In such a case we will stop processing your personal data unless we can demonstrate compelling legitimate interests which override your interests and you have a right to request information on the balancing test we have carried out.
Right to Complain	You have the right to lodge a complaint with the Data Protection Authority, in particular in the Member State of your residence, place of work or place of an alleged infringement, if you consider that the processing of your personal data infringes the GDPR.